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VIRTUAL

FAQ +

HOW TO

we are thrilled to move our programming virtual to continue to INSPIRE THE entrepreneurial community with programs. 

below is our FAQs as it relates to our virtual sessions. 

ALL SPEAKERS MUST READ OUR HOW TO’S presenter guide to be prepared for virtual sessions.

virtual faq’s

FAQS FOR VIRTUAL PROGRAMS

HOW LONG WILL DISTRICT HALL STAY DIGITAL?
For the foreseeable future given the current COVID-19 situation.

WHEN ARE THE VIRTUAL SESSIONS BEING HELD?
You can join check our public calendar for virtual events

HOW CAN I JOIN THE ONLINE SESSIONS?
Each virtual program has its own registration link with Zoom. Please check your email for details.

WHO CAN JOIN THE ONLINE SESSIONS?
We truly believe innovation is for everyone, so anyone can join (we’re looking at you, friends across the world). 

WHAT’S ZOOM?
Zoom is a free online video conferencing platform.

DO I NEED TO DOWNLOAD ZOOM?
We suggest you download the Zoom client in order to participate, but you do not have to. You can open a zoom link in your web browser, but to take full advantage of the program, we highly suggest that you download it to your desktop or mobile device to join.

DO I NEED A ZOOM ACCOUNT TO JOIN?
No, you don’t need a Zoom account to join. Just register and enjoy!

DO I NEED TO REGISTER TO ATTEND VIRTUAL PROGRAMS?
You can join check our public calendar for virtual events and register there. 

virtual to-do presenter guide

 

REMOTE HOSTING EQUIPMENT 

Suggested Remote Broadcast Equipment 

HD 1080P Webcam

Most laptops do not have HD 1080P webcams built it. We suggest you purchase and use an external webcam that meets these specs. Example: Logitech C920 1080P HD webcam, estimated price $70-$100.

Condenser Microphone

 We suggest using a condenser mic to dramatically improve audio quality. Many USB output microphones are available. Examples include: Snowball Mic and Yeti nano, estimated price $60-$100.

Lighting

Please make sure that you are sitting in a high lighting area. We suggest using lighting, such as a selfie or halo ring light. Estimated price $20-$35.

 

REMOTE HOSTING SETUP

Remote Presentation Tips and Setup

Wear professional attire during your presentation. We will be recording remote sessions and you want to look your best.

Consider where you are setting up and what is behind you. It’s not a great idea to sit on a couch or have a messy background. Your camera must be stable and shouldn’t be moving during broadcast.

Avoid interruptions. Try to broadcast from a closed room where pets, children, or partners won’t interrupt your broadcast.

BEGIN YOUR VIRTUAL PRESENTING SETUP 

1) Create Zoom Account and Download Zoom Desktop Application

If you don’t have a Zoom account already, go to Zoom.us and click on “Sign Up, It’s Free” at the top right corner. Enter an email address you wish to use and activate your account.

Once your account is active, go to zoom.us/download and download “Zoom Client for Meetings.” You must use the desktop application and not the browser application to be a Virtual Venture Cafe presenter.

 

2) 15-Minutes Before Your Session: Open Your Zoom Meeting/Webinar in the Calendar Invite OR Vencaf.org/virtualcafe

Approximately 15 minutes before your session is scheduled to begin, please open your Zoom Meeting or Webinar. You can find this link either in the Calendar invite that we’ve already sent you OR by emailing your host.

A member of the Venture Cafe team will open the Zoom meeting/webinar about 15 minutes before the session begins. Don’t close the window if the room is not active yet, please wait for the virtual room to be open.

If you have any questions, please contact your Venture Cafe contact ASAP. 

 

3) Wait to be Made a Co-Host and Change Your Virtual Background

Once the virtual session opens, a member of the Venture Cafe team will make you a “co-host.” Once you’re made a co-host, please turn on your video and change your “virtual background” to the image a team member has already provided you.

To change your virtual background, click the up arrow next to the Stop/Start Video button on the lower left of the screen and select “Choose a Virtual Background. From there find the image you were sent and make that your background.

Note: Not all presenters will be given virtual backgrounds. 

Download Default Virtual Background

4) Session Kickoff and Handoff 

When your session is scheduled to start, a member of the Venture Cafe team will introduce you and make a few announcements before handing the session off to you. Please wait for the VenCaf team member to introduce you before you start presenting!

 

5) Tips for Presenting

As you present, here are some helpful tips to keep in mind:

Participants will enter the room on mute. If you would like them to engage verbally, please remind them to take themselves off mute to ask a question and them place themselves back on mute when finished.

Encourage participants to ask questions during your session using the chat feature. We recommend pausing every 2-3 slides to answer questions from the Zoom chat. Your Venture Cafe manager will help to read questions from Facebook and YouTube or may send them in the Zoom chat.

 6) Ending Your Presentation

You must end your presentation at the scheduled time. Thank the audience and provide contact information if they have additional questions. Before you close your session, a member of the Venture Cafe team will say a few remarks.